ERP Use Case Library
204 ERP and finance automation flows, written for operators.
Each guide turns a concrete ERP requirement into an end-to-end finance workflow: business context, controls, implementation checks, data model, API surface, states, and references for US and UK teams.
204
high-priority flows
17
ERP sections covered
US + UK
finance and compliance lens
Section 1
Financial Accounting & General Ledger
12 guides
Post a Manual Journal Entry with Double-Entry Enforcement
General Ledger / Journal Entries
Period Close with Hard Lock
General Ledger / Period Management
Chart of Accounts Setup and Maintenance
General Ledger / Chart of Accounts
Multi-Currency Transaction Posting with FX Conversion
General Ledger / Multi-Currency
Unrealized FX Gain/Loss Revaluation at Period End
General Ledger / FX Revaluation
Recurring Journal Entry Automation
General Ledger / Recurring Journals
Reversing Journal Entry
General Ledger / Journal Entries
Accrual Entry with Automated Reversal
General Ledger / Accruals
Trial Balance Generation and Drill-Through
General Ledger / Reporting
Sub-Ledger to GL Reconciliation (AP)
General Ledger / Reconciliation
Intercompany Transaction Posting and Elimination
General Ledger / Intercompany
Opening Balance Import for New Entity
General Ledger / Opening Balances
Section 2
Accounts Payable & Procure-to-Pay
12 guides
Three-Way PO/Receipt/Invoice Match and Auto-Approval
Invoice Matching & Approval
Vendor Onboarding and Master Data Setup
Vendor Master Data Management
Invoice Capture via OCR and Email Ingestion
Invoice Capture & Digitization
Invoice Approval Workflow with Delegation and Escalation
Invoice Approval Workflow
Duplicate Invoice Detection and Prevention
Invoice Validation & Controls
Payment Run Execution (ACH / Wire / Check)
Payment Processing & Disbursements
Early-Payment Discount Capture
Payment Terms & Discount Management
Accounts Payable Aging Report
AP Reporting & Analytics
Vendor Credit Memo Application
Vendor Credits & Adjustments
Vendor Refund Receipt (Cash Refund of Unapplied Credit Balance)
Vendor Credits & Adjustments
Accrual for Unbilled Received Goods (Receipt Accrual)
Period-End Accruals & Close
Two-Way PO/Invoice Match (No Goods Receipt)
Invoice Matching
Section 3
Accounts Receivable & Order-to-Cash
12 guides
Create and Send a One-Off Sales Invoice
Sales Invoicing
Apply a Customer Payment to an Open Invoice
Cash Application
Manage Customer Master Record and Credit Limit
Customer Master
Auto-Match Payments via Bank Lockbox Import
Cash Application - Lockbox
Generate and Distribute AR Aging Report
AR Reporting
Issue a Credit Memo Against a Posted Invoice
Credit Memos
Run Automated Dunning / Collections Workflow
Collections & Dunning
Process a Customer Refund
Refunds
Recognize Deferred Revenue on a Prepaid Subscription Invoice
Deferred Revenue / Revenue Recognition
Capture Payment via Online Payment Link / Gateway
Payment Gateway Integration
Handle Multi-Currency Invoice and FX Cash Application
Multi-Currency AR
Write Off an Uncollectible Invoice as Bad Debt
Bad Debt / Write-Offs
Section 4
Cash Management, Treasury & Banking
12 guides
Daily Cash Position Consolidation Across All Bank Accounts
Cash Management / Cash Position
Automated Bank Feed Connection via Plaid / Open Banking
Banking / Bank Feed Integration
Bank Reconciliation - Automated Transaction Matching
Banking / Bank Reconciliation
BAI2 / MT940 Bank Statement File Import
Banking / Statement Import
Bank Transfer Between Internal Accounts
Banking / Bank Transfers
Outbound Payment File Generation - NACHA ACH
Treasury / Payment File Generation
ISO 20022 / pain.001 Payment File Generation
Treasury / Payment File Generation
Cash Flow Forecasting - 13-Week Rolling Forecast
Treasury / Cash Forecasting
Bank Account Master Data Management
Banking / Account Master
Positive Pay File Submission and Exception Management
Banking / Fraud Prevention
Stop Payment Issuance and Tracking
Banking / Payment Controls
Intercompany Cash Transfer and Settlement
Treasury / Intercompany
Section 5
Financial Close, Consolidation & Statutory Reporting
12 guides
Period-End Close Checklist Orchestration
Financial Close Management
Soft Close vs. Hard Period Lock Controls
Period Controls
Month-End Accrual Journal Entry Creation and Reversal
Accruals Management
Account Reconciliation Workflow and Sign-Off
Account Reconciliation
Intercompany Transaction Matching and Elimination
Intercompany Elimination
Multi-Entity Consolidation with Currency Translation
Consolidation Engine
Trial Balance Review and Analytical Drill-Down
Trial Balance
Flux and Variance Analysis with Commentary
Flux Analysis
Consolidated Income Statement Generation
Financial Statements
Consolidated Balance Sheet Generation
Financial Statements
Cash Flow Statement Generation (Indirect Method)
Financial Statements
Statement of Changes in Equity
Financial Statements
Section 6
Budgeting, Planning & FP&A
12 guides
Annual Operating Budget Build (Top-Down Initiation)
Annual Budget / Budget Build
Rolling 12-Month Forecast Update
Rolling Forecast
Department-Level Budget Submission and Review
Departmental Budget / Cost-Center Planning
Budget vs. Actual Variance Analysis
Budget vs. Actual Reporting
Driver-Based Revenue Planning
Revenue Planning / Driver-Based Forecasting
Headcount and Workforce Planning
Headcount Planning / Workforce Budget
Capital Expenditure (CapEx) Planning and Approval
CapEx Planning
Budget Scenario Planning (Base, Upside, Downside)
Scenario Planning / Budget Versions
Budget Approval Workflow and Lock
Budget Workflow / Budget Lock
What-If and Sensitivity Analysis
What-If Analysis / Sensitivity Modeling
Top-Down and Bottom-Up Budget Reconciliation
Budget Consolidation / Reconciliation
Reforecasting Mid-Year
Reforecast / In-Year Forecast Revision
Section 7
Tax & Regulatory Compliance
12 guides
Real-Time Sales Tax / VAT / GST Determination at Transaction Entry
Indirect Tax Calculation
Nexus Tracking and Economic Nexus Threshold Monitoring
Tax Nexus Management
Tax Return Preparation and Multi-Jurisdiction Filing
Tax Return Management
Tax Remittance and Payment to Taxing Authorities
Tax Remittance
VAT Return Preparation and Submission (EU / UK)
VAT Compliance
GST Determination, Filing, and Remittance (India)
India GST Compliance
E-Invoicing Mandate Compliance (LATAM - Mexico CFDI, Brazil NF-e)
E-Invoicing / Fiscal Document Management
SAF-T File Generation and Submission (Portugal / Poland / Norway)
Statutory Audit File
Exemption Certificate Management and Validation
Tax Exemption Management
Withholding Tax Calculation and Remittance
Withholding Tax
1099 Preparation, Review, and IRS Filing
1099 Reporting
1042 / 1042-S Preparation and Filing for Foreign Persons
Foreign Withholding Reporting
Section 8
Procurement & Supplier Management
12 guides
Purchase Order Creation from Approved Requisition
Purchase Orders
Purchase Requisition Submission and Approval Workflow
Purchase Requisitions
Three-Way Match: PO, Goods Receipt, and Vendor Invoice
Accounts Payable / Procurement
Supplier Onboarding and Qualification
Supplier Master Data
Blanket Purchase Order with Release Management
Purchase Orders
Goods Receipt Note (GRN) Recording
Inventory / Procurement
RFQ (Request for Quotation) Sourcing Event
Sourcing / RFQ
Contract PO Linked to Master Supply Agreement
Contract Management / Purchase Orders
Supplier Performance Scorecard and Rating
Supplier Management
PO Change Order (Amendment)
Purchase Orders
Spend Analysis and Category Management Dashboard
Procurement Analytics
Supplier Catalog and Guided Buying
Supplier Catalogs / Guided Buying
Section 9
Inventory & Warehouse Management
12 guides
Goods Receipt Against Purchase Order
Receiving & Putaway
Directed Putaway to Bin Location
Warehouse Management / Bin Location
Item / SKU Master Creation and Maintenance
Item Master
Inventory Valuation via FIFO Costing
Inventory Valuation
Weighted-Average Cost Recalculation on Receipt
Inventory Valuation
Standard Cost Setup and Purchase Price Variance Capture
Inventory Valuation / Variance Analysis
Sales Order Pick, Pack, and Ship
Outbound Fulfillment
Cycle Count Scheduling and Execution
Cycle Count / Physical Inventory
Annual Physical Inventory (Wall-to-Wall Count)
Cycle Count / Physical Inventory
Inventory Adjustment and Write-Off
Inventory Adjustment
Inter-Warehouse / Inter-Location Stock Transfer
Inventory Transfer
Lot / Batch Tracking Through the Supply Chain
Lot Tracking
Section 10
Manufacturing & Production
12 guides
Multi-Level Bill of Materials Creation & Versioning
Product Engineering / BOM Management
Master Production Schedule (MPS) Creation & Approval
Planning / Master Production Scheduling
Material Requirements Planning (MRP) Run & Action Message Processing
Planning / MRP
Work Order / Production Order Release & Dispatch
Shop Floor Control / Production Orders
Production Costing: Standard Cost Roll-Up
Product Costing / Cost Accounting
Shop Floor Data Collection via Barcode / Terminal
Shop Floor Control / Labor Tracking
Component Backflushing at Work Order Completion
Inventory / WIP / Production Orders
Capacity Planning & Finite Scheduling
Planning / Capacity Planning
Engineering Change Order (ECO) Management
Product Engineering / Change Management
Work-In-Process (WIP) Valuation & Period-End Close
Cost Accounting / WIP
Scrap & Rework Management
Shop Floor Control / Quality
Subcontracting / Outside Processing Purchase Order
Procurement / Manufacturing
Section 11
Supply Chain, Demand Planning & Logistics
12 guides
Statistical Demand Forecast Generation
Demand Planning
Sales & Operations Planning (S&OP) Consensus Cycle
Sales & Operations Planning
Available-to-Promise (ATP) Real-Time Check at Order Entry
Order Fulfillment / ATP
Master Production Schedule (MPS) Generation and Firm-Zone Management
Supply Planning / MPS
Material Requirements Planning (MRP) Run and Purchase Requisition Generation
Supply Planning / MRP
Supplier Lead-Time Management and Dynamic Safety Stock Recalculation
Supply Planning / Supplier Management
Distribution Requirements Planning (DRP) and Replenishment from DC to Branch
Distribution Planning / DRP
Capable-to-Promise (CTP) Check for Make-to-Order Products
Order Fulfillment / CTP
Carrier Rate Shopping and Carrier Selection at Shipment Creation
Transportation Management / Rate Shopping
Shipping Label Generation and Carrier Manifesting
Transportation Management / Shipping Execution
Shipment Tracking and Delivery Event Monitoring
Transportation Management / Tracking
Freight Bill Audit and Carrier Invoice Reconciliation
Transportation Management / Freight Audit
Section 12
Sales, CRM & Customer Management
12 guides
Lead Capture and Qualification
Lead Management
Opportunity Creation and Pipeline Progression
Sales Pipeline
Sales Forecasting and Commit Management
Sales Forecasting
Configure-Price-Quote (CPQ) Generation
CPQ / Quote Management
Sales Order Entry and Confirmation
Sales Order Management
Pricing and Discount Management
Pricing Engine
Customer Master Record Creation and Deduplication
Customer Master / Account Management
Customer 360 View
Customer Intelligence / Account Management
Sales Commission Calculation and Payout
Sales Commission / Incentive Compensation Management
Territory and Quota Management
Territory & Quota Management
Contract Creation and E-Signature
Contract Management
Contract Renewal Management
Contract Renewals / Customer Success
Section 13
Human Resources, Payroll & Workforce Management
12 guides
Run Regular Payroll (Gross-to-Net Calculation)
Payroll Processing
Employee Onboarding - New Hire Setup
HRIS / Onboarding
Employee Offboarding & Final Pay Calculation
HRIS / Payroll
Tax Withholding Calculation & W-2 / T4 Filing
Payroll Tax Compliance
Benefits Administration & Open Enrollment
Benefits Administration
Time & Attendance Tracking and Approval
Time & Attendance
Leave / PTO Request, Approval & Accrual Management
Leave Management
Payroll GL Posting & Accruals
Payroll / General Ledger Integration
Payroll Reconciliation & Variance Analysis
Payroll Processing / Audit
Off-Cycle Payroll Run (Correction / Bonus)
Payroll Processing
Labor Cost Allocation to Projects & Cost Centers
Payroll / Project Accounting
Recruiting & Applicant Tracking (ATS)
Talent Acquisition / ATS
Section 14
Project & Service Management (PSA) and Revenue Recognition
12 guides
ASC 606 / IFRS 15 Performance Obligation Identification and SSP Allocation
Revenue Recognition - Contract Analysis
Project Setup with Work Breakdown Structure (WBS) and Budget Baseline
Project Management - Project Setup
Time and Material (T&M) Project Billing with Approved Timesheet Integration
Project Billing - T&M
Percentage-of-Completion (POC) Revenue Recognition for Fixed-Fee Projects
Revenue Recognition - Over-Time Methods
Milestone-Based Billing and Revenue Recognition
Project Billing - Fixed-Fee Milestones
Resource Planning, Capacity Management, and Utilization Tracking
Resource Management
Deferred Revenue Schedule Automation and Amortization
Revenue Recognition - Deferred Revenue
Contract Modification Handling (Scope Change, Price Change, Termination)
Revenue Recognition - Contract Modifications
Project Expense Capture, Approval, and Billable Reimbursement
Project Expense Management
Subscription and Usage-Based Revenue Recognition
Revenue Recognition - Subscription / Recurring
Work-in-Progress (WIP) Tracking, Aging, and Write-Off
Project Billing - WIP Management
Project Profitability and Margin Analysis
Project Controlling - Profitability
Section 15
Fixed Assets & Lease Management
12 guides
Asset Capitalization from Vendor Invoice
Fixed Assets - Acquisition & Capitalization
Depreciation Run and GL Posting (Straight-Line)
Fixed Assets - Depreciation
Finance Lease Recognition under ASC 842 / IFRS 16
Lease Accounting - Initial Recognition
Operating Lease Accounting under ASC 842
Lease Accounting - Operating Lease
Lease Modification and Remeasurement
Lease Accounting - Modifications
Asset Disposal - Full Retirement with Gain/Loss Calculation
Fixed Assets - Disposals & Retirements
Construction-in-Progress (CIP) Tracking and Capitalization
Fixed Assets - CIP
Multiple Depreciation Books (Book vs Tax)
Fixed Assets - Depreciation Books
Physical Asset Inventory Audit with Barcode/RFID Scanning
Fixed Assets - Physical Tracking
Partial Asset Disposal with Remaining Asset Continuation
Fixed Assets - Disposals & Retirements
Asset Transfer Between Entities or Cost Centers
Fixed Assets - Transfers & Reclassification
Asset Impairment Testing and Write-Down
Fixed Assets - Impairment
Section 16
Platform, Integration, Security, Administration & Analytics
12 guides
Role-Based Access Control with Segregation of Duties Enforcement
Security & Identity - RBAC / SoD
Multi-Entity / Multi-Tenant Hierarchy Administration
Platform Administration - Multi-Entity Management
SSO / SAML 2.0 and OIDC Identity Provider Integration
Security & Identity - SSO / IdP Federation
SCIM 2.0 Automated User Provisioning and Deprovisioning
Security & Identity - SCIM Provisioning
Multi-Factor Authentication Policy Enforcement
Security & Identity - MFA
Immutable Audit Log and Compliance Trail
Security & Compliance - Audit Logging
Open REST API with OAuth 2.0 Client Credentials for Third-Party Integration
Platform - Open API / Developer Platform
Webhook Event Delivery with Retry and Signature Verification
Platform - Webhooks
Data Import via CSV / XLSX with Validation and Error Reporting
Platform - Data Import & Migration
Bank Feed Integration via Open Banking / Plaid / Direct Bank API
Integration - Bank Feed
Approval Workflow Engine with Delegation and Escalation
Platform - Approval Workflow
Master Data Management - Chart of Accounts Governance
Platform - Master Data Management
Section 17
Cross-Cutting Edge Cases & Failure Modes
12 guides
Cross-Currency Triangulated Payment (Three-Leg FX)
Accounts Payable / Treasury / Multi-Currency
Tax Determination by Tax Point Date, Not Entry Date
Tax & Compliance / Indirect Tax
Mid-Period Tax Rate Change with Version-Controlled Rate Tables
Tax & Compliance / Rate Configuration
Break-Glass Emergency Authorization Bypass with Mandatory Audit
Platform / Governance & Controls
Region- and Clearance-Scoped PII Masking in Consolidated Audits
Platform / Privacy Vault & Data Protection
Concurrent Balance-Update Race Prevention
Platform / Data Integrity & Concurrency
Idempotent Retry of a Duplicated Create (external_id Anchor)
Platform / Idempotency & Integration
Backdated Transaction into a Reopened Prior Period
Financial Close / Period Control
Partial Failure Mid-Posting: Atomic Rollback / Saga Compensation
Platform / Transaction Integrity
Missing or Stale FX Rate Fallback and Quarantine
Treasury / Multi-Currency
Multi-Currency Rounding Residual Distribution (Banker's Rounding)
General Ledger / Money Precision
Duplicate-Payment Prevention Across Channels (UI + API + Sync)
Accounts Payable / Controls